Privacy Policy
Privacy Policy
Effective Date: July 1, 2026
American Youth Philharmonic Orchestras ("AYPO," "we," "our," or "us") respects your privacy and is committed to protecting the personal information of our students, parents, guardians, donors, volunteers, employees, visitors, and supporters.
This Privacy Policy explains how we collect, use, share, protect, and retain information when you visit www.aypo.org (the "Website"), register for programs, make donations or purchases, or otherwise interact with AYPO.
By using our Website, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following categories of information:
Personal Information
Depending on how you interact with us, we may collect:
Name
Parent or guardian name
Mailing address
Email address
Telephone number
Student information
Date of birth or age (when necessary for program eligibility)
Emergency contact information
School information
Instrument and musical experience
Audition information
Volunteer information
Payment information (processed by secure third-party payment providers)
Donation history
Event registrations
Communications with AYPO
Automatically Collected Information
When you visit our Website, we may automatically collect:
IP address
Browser type
Device information
Operating system
Pages visited
Date and time of visits
Referral website
General geographic location
Website usage statistics
Cookies and Similar Technologies
Our Website may use cookies, pixels, and similar technologies to:
Remember user preferences
Maintain secure logins
Improve Website performance
Measure Website traffic
Understand how visitors use our Website
Support online registration and payment functionality
You can control or disable cookies through the Website settings located at the footer button; however, some Website features may not function properly if cookies are disabled.
2. How We Collect Information
We collect information:
When you register for auditions or programs
When you submit online forms
When you create an account
When you purchase tickets or merchandise
When you pay tuition
When you make a donation
When you subscribe to newsletters
When you contact us
Through cookies and analytics technologies
Through third-party service providers that support our operations
3. Why We Collect Information
We collect information to:
Process auditions and registrations
Administer programs
Communicate with students and families
Schedule rehearsals and performances
Process tuition payments and donations
Respond to questions and requests
Send newsletters and event announcements
Improve our Website and services
Maintain Website security
Comply with legal obligations
Maintain organizational records
Support fundraising and donor stewardship
4. How We Use Your Information
We may use your information to:
Provide requested services
Process transactions
Confirm registrations
Manage student participation
Coordinate performances
Contact parents or guardians
Provide customer support
Improve Website functionality
Analyze Website usage
Prevent fraud or misuse
Protect AYPO and its users
Meet legal or regulatory requirements
5. Payment Information
Online payments are processed through secure third-party payment processors.
AYPO does not store complete credit card numbers or other sensitive payment credentials on its servers.
Payment processors maintain their own privacy and security practices.
6. How We Share Information
AYPO does not sell personal information.
We may share information with:
Payment processors
Registration and event management providers
Website hosting providers
Email communication providers
Technology vendors supporting our operations
Professional advisors, including legal and accounting services
Government authorities when required by law
We may also disclose information if necessary to:
Protect the safety of students, families, or staff
Enforce our policies
Protect our legal rights
Comply with legal obligations
7. Children's Privacy
AYPO provides programs for minors.
Personal information relating to children is generally collected through parents or legal guardians in connection with participation in our programs.
Parents or guardians may contact AYPO to review, update, or request deletion of their child's information, subject to legal and operational requirements.
Our Website is not intended for children to independently provide personal information without parental involvement.
8. Photographs, Audio, and Video
AYPO performances, rehearsals, and events may be photographed or recorded.
These images, audio recordings, and videos may be used for:
Concert promotion
Educational purposes
Website content
Social media
Marketing materials
Annual reports
Fundraising communications
Where appropriate, AYPO obtains media release permissions as part of the acceptance form registration.
9. Data Retention
We retain personal information only as long as necessary to:
Provide services
Maintain student and donor records
Meet legal obligations
Resolve disputes
Enforce agreements
Maintain financial and tax records
When information is no longer required, we will securely delete or anonymize it where reasonably practicable.
10. Data Security
AYPO uses reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.
However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
11. Your Privacy Choices
You may:
Request access to your personal information.
Request corrections to inaccurate information.
Request deletion of personal information where permitted by law.
Opt out of receiving marketing emails by using the unsubscribe link included in our communications.
Contact us regarding privacy concerns.
Certain information may need to be retained for legal, financial, or operational reasons.
12. Third-Party Services
Our Website may contain links to third-party websites or services.
AYPO is not responsible for the privacy practices of those third parties.
We encourage you to review their privacy policies before providing personal information.
13. Analytics
We may use analytics services, such as Google Analytics or similar tools, to better understand how visitors use our Website.
Analytics tools may collect information through cookies and similar technologies to generate aggregate reports about Website usage.
You can manage many analytics and advertising preferences through your browser settings or applicable opt-out tools.
14. Email Communications
If you subscribe to our mailing list or provide your email address, we may send:
Program announcements
Concert information
Registration reminders
Fundraising appeals
Newsletters
Organization updates
You may unsubscribe from marketing emails at any time using the unsubscribe link included in the email.
15. Cookies
Our Website may use cookies to support essential functionality and improve your browsing experience. Cookies may include:
Essential cookies that enable the Website to function properly.
Performance and analytics cookies that help us understand Website usage.
Functional cookies that remember your preferences.
Security cookies that help protect accounts and transactions.
Most web browsers allow you to control or delete cookies through browser settings.
16. Changes to This Privacy Policy
AYPO may update this Privacy Policy from time to time.
Any changes become effective when the revised policy is posted on the Website.
The "Effective Date" at the top of this Policy will indicate the most recent revision.
17. Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact:
American Youth Philharmonic Orchestras
4026 Hummer Road
Annandale, VA 22003
Phone: (703) 642-8051
Email: info@aypo.org
Website: www.aypo.org